The vast majority of problems with tenants arise because the landlord has broken one of the Golden Rules set out below. The risks involved in letting will be greatly reduced if you follow the Golden Rules.
Before the tenancy starts
- Tenant to complete an Application form (F009)
- Tenant to provide identity (1 x passport or 2 x other). This ID to be copied and retained.
- Tenant to provide written proof of income.
- Landlord to check tenant’s references.
- Landlord to obtain a homeowner as Guarantor
- Landlord to check tenant and guarantor for County Court Judgements and credit score, you can use the Guilds Tenants Vetting Service
- Landlord to check guarantor is homeowner with Land Registry
- Tenant to pay full deposit (or admin fee) and provide receipt (F010) or admin fee receipt (F011)
- Tenants should be asked to sign on the same day they intend to move in except students who will commonly sign much sooner. For students follow next heading even when sooner than moving in day.
On same day as tenant moving in
- Guarantor to sign guarantee (before tenancy)
- Landlord and all Tenants to sign Tenancy Agreement and if deposit taken, prescribed information.
- Tenant to pay first full amount of rent
- Tenant to sign a Standing Order (F034)
- Tenant to sign a detailed inventory at start of tenancy
Within 21 days of tenancy start
- If deposit taken, register deposit with one of the schemes (within 30 days of receiving deposit)
- Notify all utilities and in particular water supplier of names of all occupants, their dates of birth and commencement date of tenancy.
- Landlord to keep proper rent records (F008)
- If tenant is claiming Local Housing Allowance or Universal Credit, payments will go to the tenant directly. Landlord should request direct payment if tenant becomes 8 weeks or more in arrears.
The vast majority of problems with tenants arise because the landlord has broken one of the Golden Rules set out above. The risks involved in letting will be greatly reduced if you follow the Golden Rules.