I’ve got 1 house in Wales which I let out to a long term tenant with no deposit, The only documents I have with the Tenants details are the Tenancy Agreement and a reference which are both paper copies and I don’t currently have any electronic files stored. I keep electronic files for my accounts which don’t contain details about the Tenant.
1)With regards to GDPR , I have my paper Tenancy Agreement and Refs in a locked filing cabinet, and if I
a) issue my Tenant with GDPR Privicy notice (I assume as per your template they don’t need to sign?)
b) keep a log of all information I hold (as above) and where it’s held (i.e. paper file)
is there anything else I need to do?
2)Would I need to register with the ICO based on my current paper only records?
3)Should I register with the ICO just in case say I get an email about my Tenant or want to electronically store a copy of the Tenancy agreement? If I do what are my obligations?