During the coronavirus pandemic, right-to-rent identification checks could be carried out using a digital copy of the applicant’s acceptable documents. The person granting the occupation could then check the person’s ID via live video call.
From 01 October 2022, the digital documents element of this process is no longer permitted. An applicant must now provide the original document in person to the agent or landlord to complete the check, but this can still be via a video call.
We recommend that non-British or Irish applicants apply for a share code, and then along with their date of birth, a check can be carried out using the Home Office Checking Service. The applicant is not required to provide documents if a right to rent is established utilising a share code.
Please see this link for Home Office Right to Rent Checks via share code.
For clarity from 1 October 2022, landlords must carry out one of the prescribed checks as set out in the Landlord’s guide to right to rent checks before the tenancy agreement commences:
- a manual right to rent check;
- a right to rent check using IDVT via the services of an identity service provider (IDSP); or
- a Home Office online right to rent check.
There is no requirement to carry out retrospective checks on those who had a COVID-19 adjusted check between 30 March 2020 and 30 September 2022. You will maintain a defence against a civil penalty if the check you have undertaken between 30 March 2020 and 30 September 2022 was done in the prescribed standard manner or as set out in the COVID-19 adjusted checks guidance.
This link is for Digital identity certification for the right to work, right to rent and criminal record check guidance.
The landlord’s guide to the right to rent checks also has a new “Annex I” for Ukrainian nationals and the right to rent checks.
We also have more right to rent information on our website (links to the new site).