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Prescribed Information (England) | Start of a Tenancy (England)

Forms to Supply

14 Aug 2017 | 5 comments

What forms must I supply legally to the tenant on commencement of tenancy?
Must I supply an inventory?



  1. guildy

    You must supply the following documents:

    • energy performance certificate – this must be made available at the viewing or given sooner than the viewing. You will also give this again with the tenancy
    • gas safety record – must be given before occupation. Best to give with the tenancy agreement
    • deposit prescribed information – must be given within 30 days of receiving a deposit but like above best to give with the tenancy and this must be signed by both landlord (or agent) and tenant
    • how to rent guide – must be given with the tenancy agreement

    If you use our Tenancy Builder, all these documents except EPC and gas safety are included with the download so all you need do is insert the EPC and gas safety and you’re done.

    • 1016

      Many thanks for that.
      Can I send gas and other certificates to a tenant’s iPhone or must there be a paper copy?
      I appreciate your help R.D.

      • guildy

        It depends on the terms of the tenancy agreement. Our agreements have an option to serve notices and documents by email. If that section is completed and agreed by the tenant, that will be fine. Otherwise, it would need to be paper.

  2. guildy

    Sorry, forgot to answer the point about the inventory! An inventory is not a legal requirement but if you’re taking a deposit and there’s a dispute at the end of the tenancy, it would be almost impossible to recover the deposit (or part of it) without a good quality inventory.

    • 1016

      Thanks very much for all your help and information.

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